You can plan for future and recurring transactions right in the account register—and then use that information to help you budget.
In This Article
- Add a Scheduled Transaction
- Upcoming Transactions in your Budget
- Hide, Edit, or Delete Scheduled Transactions
Add a Scheduled Transaction
When you know a transaction is coming down the road (especially a recurring transaction), add it to your account register now to stay organized. If it's a linked account, or you're using File-Based Importing, YNAB will automatically match transactions when they import.
- Click the account name in the left sidebar to open the account register.
- Click the Add Transaction button.
Enter the date of the next occurrence of the transaction. If you want it to repeat, select the frequency of the transaction by using the drop-down menu below the calendar.
- Your transaction will now appear at the top of your register in gray. It will not yet affect your budget.
When the date of the next occurrence comes, the transaction will appear in bold in your register, waiting for you to approve it (we want to make sure it actually happened as planned!).
Heads up! When Scheduled Transactions are entered in your account, they will automatically be marked as uncleared. When the transaction clears your bank, be sure to mark it as such in YNAB.
Cash accounts are the exception—Scheduled Transactions entered in cash accounts will automatically be marked as cleared. You can read more about that in our Handling Cash article!
Another way to create a scheduled transaction is to double-click on a transaction already in your register, click the date field, and choose the Make Recurring option. That will create a new transaction for the next occurrence. Be sure to set the frequency and update the date if necessary!
Upcoming Transactions in your Budget
In your budget, you can see upcoming, scheduled transactions for any category for that month—and how much you’ll have left after they happen. All you need to do is select the category and look in the Inspector in the right sidebar.
If you haven't budgeted enough for an upcoming transaction, you’ll see a yellow alert (because yellow means underfunded!). At the beginning of the month, you can use the Budget for Upcoming option under Quick Budget to make sure you set aside enough for all your upcoming, scheduled transactions.
Hide, Edit, or Delete Scheduled Transactions
You have total control of your scheduled transactions. You can hide or collapse them, edit them, and delete them whenever necessary. Things change—and your scheduled transactions can too!
Hide or Collapse Them
If you have lots of scheduled transactions, you may want to hide them sometimes.
To filter them out of your account register view, click the Filter button, uncheck the box for Scheduled Transactions, and click OK.
You'll see that the line for Scheduled Transactions is still at the top of your budget, but the list is collapsed. You can either expand that collapsed list to see the scheduled transactions that fall within your filtered dates, or select Scheduled Transactions in the filter box.
You can also clear out all filters by clicking on the Show All link at the bottom of your account register.
The key to editing a scheduled transaction is to make sure you're editing the next occurrence of the transaction—the one in grey at the top of the account register. If you don't see it, make sure you're in the right account (or go to All Accounts) and that the Filter to show scheduled transactions is checked.
Double-click the scheduled transaction—the one in gray at the top of the account register.
- Now you can edit the date of the next occurrence or any other field. To edit the frequency, click the date field and you'll see the drop-down option under the calendar.
- Click Save!
Editing the gray scheduled transaction will change all future instances, but not past ones.
If a scheduled transaction happens earlier than you were expecting, but future transactions will stay on the original schedule, you can select the transaction, click Edit in the toolbar, and choose Enter Now from the drop-down list. The single transaction will drop into your register with today's date.
Ever need to edit the amount of the next instance of a scheduled transaction, but want the rest to stay the same? You can use the Enter Now option, edit the amount, and then change the date back to the future.
Of course, you can also delete all future instances of a scheduled transaction. Be sure to select the next occurrence of the scheduled transaction (the one in gray). Then, click Edit in the toolbar and choose Delete from the drop-down menu.