Budgeting with a Partner

Budgeting with a partner is one of the keys to achieving financial happiness. But before we dig into exactly what this will look like for you and your partner, it’s important to keep a few key principles in mind:

  • However your finances, and in particular your accounts, are organized in the real world, that’s how they should be organized in YNAB. YNAB should always mirror the real world.
  • If your structure is complicated, that will be reflected in YNAB. Sometimes the best thing you can do is simplify your structure overall.
  • When budgeting with a partner, there are three sets of priorities—Your priorities, my priorities, and our priorities. We like to call these Yours, Mine, and Ours for short. It’s important to have a plan that reflects all three sets.

There are three basic scenarios that most people fall into:

1
All your accounts are shared accounts.
2
None of your accounts are shared accounts. You each have separate accounts.
3
Some of your accounts are shared accounts, and you each have separate accounts.

Scenario #1: All accounts are shared accounts.

This option for budgeting together is the one with the fewest moving parts—one single budget will be shared between partners. Here’s the setup:

1
Add all your accounts
2
As paychecks roll in, record those deposits into the corresponding accounts (categorized as To be Budgeted)
3
Work together to give those dollars jobs.

Scenario #2: All accounts are separate accounts.

In this case, each person will have their own budget and add their individual accounts to their individual budgets.

Often, even with separate accounts, people share expenses.  Let’s walk through an example, where both people pay 50% of the $1200 rent payment.

Keep in mind as we work through this: Always follow what’s happening in the real world. Your budgets should mirror this. Let’s walk through an example where Joe gives Sue $600 and Sue writes the rent check and pays the Landlord $1200. 

1
Sue should create a rent category in her budget and budget her portion of the rent.
2
Joe should budget $600 to the rent category in his budget.
3
Joe will pay Sue $600. He will record this as an outflow in his budget, categorized to rent for $600, and the payee will be “Sue”.
4
Sue will record his payment as an inflow, categorized as To be Budgeted. She will assign this money to the rent category, bringing the total amount budgeted to $1200.
5
Finally, Sue will write the check to the landlord for $1200, categorized to rent.


Scenario #3: Some of your accounts are shared accounts, and some accounts are separate accounts.

There are two ways to handle this:

A
Individual accounts feed into individual budgets, and shared accounts feed into a shared budget.
B
All accounts, separate and shared, feed into one single budget, and you use category groups to draw distinctions between accounts.

There are pros and cons to each approach, choose the one that will work best for you.

Option A: Individual accounts feed individual budgets, shared accounts feed into a shared budget.

This method requires you to have three separate budgets in YNAB, the shared budget and two separate budgets.

The shared budget should only include shared categories (groceries, utilities, rent, etc) and shared accounts.

Separate budgets should only include categories and accounts specific to that individual.

Partner #1 and Partner #2 share the following expenses and have one shared checking account (in the shared budget):

Partner #1 pays for (in Partner #1's budget):

Partner #2 pays for (in Partner #2's budget):

Pros 

  • This is the cleanest approach because there’s a clear definition of what is shared and what is not shared.

Cons 

  • It can be a little more work to move money between budgets.

Paying your partner for an expense.

Example: Partner #1 bought dinner and Partner #2 wants to pay them back $25.

1
Partner #2 needs to budget for eating out in their individual budget.

2
Partner #2 then pays Partner #1 and records this as an outflow to their eating out category.

3
Partner #1 records the inflow as To Be Budgeted, then assigns those dollars wherever they want. They could budget it to eating out, but if the dinner was already covered, they can use the money somewhere else in the budget.

Remember—YNAB is record keeping software. You still need to write the actual check or Venmo them the money, if that’s how you handle this.

Option B : All accounts, both joint and individual, feed one single budget.

In this situation, individual account money is separated using category groups. Both partners add their accounts to the same budget, like this:

Account Structure

  • Partner #1’s Checking Account
  • Partner #1’s Credit Card
  • Partner #2’s Checking Account
  • Shared Checking Account
  • Shared Savings Account
  • Shared Credit Card

With all accounts in the same budget, all of each partner's money is too. To split it out, categories and category groups are used.

Budget Structure - Category Groups

  • Shared Expenses

  • Partner #1's Expenses

  • Partner #2's Expenses

Partner #1 budgets the money in their account to categories in Partner 1 Expenses and Partner 2 budgets the money in their account to categories in Partner 2 Expenses.

If they put money in the shared accounts that’s a transfer on the account side.

Example:  Every month, Partner #1 transfers $1000 to the shared checking account to cover those expenses.

1
Record a transfer from the individual checking (Partner 1 Checking) to the shared account (Shared Checking). No category is needed since all of the accounts have already been added to the budget.

Pros

  • Everything can be viewed from one budget.
  • Easier to move money around.

Cons

  • Easier for money to be accidentally budgeted to the wrong place or moved without the other person knowing.

Special Considerations

If the only thing you share is a credit card, someone will need to “own” that credit card in their budget.  This is admittedly a more complicated situation and we recommend avoiding it if you can.

1
Decide who will own the credit card in their budget. Let’s say it’s Partner #1. They would add the credit card account to their budget and track and categorize all the spending.

2
Partner #1 should budget for all the credit card spending up front to make sure everything is covered.
3
If Partner #2 uses the card, Partner #1 will record and categorize the expense. You can use multiple categories, but it may be easier to have one category called “Partner #2’s CC expenses”. This way, it will be easy to see the total amount.

4
Partner #2 would budget X dollars to a category called “Shared CC Expenses” in their individual budget.

5
Partner #2 would record an outflow to that category when they pay Partner #1 for the spending.

6
Partner #1 would record the credit card payment.

You can also take a look at the Money & Relationships section in the forum to see what other YNABers are discussing, or check out our Budgeting With a Partner workshop for the step-by-step mechanics of setting up your YNAB budget for your specific situation.

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